Manpower Request Form

01

Request Details

MRF Number

Format: MRF-2026-001. Leave blank if HR will assign.

Date of Request

Name of Requestor

Email Address

Department

02

Position Information

Position Title

Be specific. e.g., "Senior Accountant – Accounts Payable" not just "Accountant."

Number of Positions

Employment Type

Work Arrangement

Target Start Date

Reports To

Position title of the immediate supervisor.

Direct Reports

If this role manages people, how many? Enter 0 if none.

03

Justification

Help us understand why this hire is necessary right now.

Reason for Request

Name of Person Being Replaced

Reason for Vacancy

Business Justification

Please address ALL of the following:

What specific problem or gap will this hire solve?
What is the impact on the team or business if this position is NOT filled?
What tasks or projects are currently not being addressed?
Have you considered redistributing the work to existing staff? Why is a new hire necessary?

0 / 200 characters minimum

Budget Confirmation

04

Job Responsibilities

Define what success looks like in this role.

Top 5 Key Responsibilities

List the 5 main duties this person will perform daily or weekly. Number them 1–5.

Key Performance Indicators (KPIs)

How will success be measured? Be specific and measurable.

e.g., "Process 100+ invoices weekly with <1% error rate" — not "Be efficient."

05

Qualifications

The most important section. Be precise — this is where mismatches happen.

Minimum Educational Attainment

Preferred Course / Field of Study

e.g., BS Accountancy, BS Computer Science.

Years of Experience Required

Language Requirements

List languages and proficiency level required.

Required Industry / Background Experience

Specify the industry, sector, or business environment they should have experience in.

e.g., "Must have 3+ years in BPO managing healthcare accounts" — not "Must have BPO experience."

Technical Skills Required

List specific software, tools, systems, programming languages, etc. Indicate proficiency level (Basic / Intermediate / Advanced).

e.g., "Advanced MS Excel (pivot tables, VLOOKUP), SAP FICO (Intermediate), QuickBooks Online (Basic)."

Certifications / Licenses

List any required certifications. Type "None" if not applicable.

Soft Skills Required

Be specific to the role — not generic.

Nice-to-Have Qualifications

Skills or experience that are preferred but not required. This helps HR identify standout candidates.

06

Compensation & Logistics

Proposed Salary Range

Monthly gross. Or write "Refer to HR salary structure."

Work Schedule

Special Requirements

e.g., must have own laptop, willing to travel, willing to be assigned to provincial branches, must have driver's license, etc.

07

Approval & Notes

Approving Manager / Department Head

Name of the person who will approve this request.

Additional Notes for HR

08

Pre-Submission Checklist

Confirm before submitting. Vague requests will be returned for revision.

I confirm the following:

I have provided a specific job title and clear position details. I have explained the business impact if this role is not filled. I have listed measurable KPIs for this role. I have specified exact technical skills with proficiency levels. I have differentiated between required and nice-to-have qualifications. I have confirmed budget availability or noted that approval is needed.